Project Coordinator
Come join a knowledgeable, high-achieving, collaborative and fun team!
​​
What We Are Looking For:
​
We are looking for a personable, highly motivated, and detail-oriented person to provide administrative and coordination support for the Audio-Visual (AV) department, ensuring projects are set up, tracked, and delivered efficiently.
​
Primary Objectives & Responsibilities:
​
-
Manages system updates, billing workflows, project documentation, and communication follow-ups to keep jobs moving forward
-
Supports project managers to ensure project progress and billing milestones are tracked accurately
-
Proactively follow up on completed services, address any concerns, and ensure a high level of client satisfaction
-
Ensures timely invoicing, and delivers a seamless client experience
-
Works with Operations Manager to support project delivery, reporting, and coordination
-
Captures service call data, parts usage, and job progress
-
Works with suppliers to coordinate product orders, cut sheets, and submittals under direction
-
Prepares spreadsheets, project progress updates, and accurate billing documentation
-
Maintains accurate information across platforms
-
Other administrative tasks as required.
​
Experience and/or Abilities Required:
​
-
Excellent verbal and written communication skills
-
Highly organized, analytical, and self-motivated
-
Knowledge of project management and workflow software
-
Minimum 1 year of invoicing experience
-
PLUS if you have Advanced Excel skills.
​
Required Soft Skills/Abilities:
​
Positive attitude. Proactive. Follows and promotes LightWorks standards.
Perseverance. Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance or setbacks.
​
Action oriented. Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others.
​
Integrity. Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn’t misrepresent him/herself for personal gain.
​
Problem solver. Uses rigorous logic and methods to solve difficult problems with effective solutions; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers.
​
Hours and Compensation:
​
Full-time, in-office (this is not a remote position)
Hourly / $22 to $27 / depending on experience
​
​
​